Administrative Assistant - ISTAC Office

Post date: Oct 08, 2013 8:23:51 PM

For more information and to apply for this position, see the SASED website at: http://www.applitrack.com/SASED/onlineapp/jobpostings/view.asp?internaltransferform.Url=&category=Grants

Position Title: Administrative Assistant

Reports To: ISTAC Operations and Facilities Manager

Job Goal: Contribute to the achievement of ISTAC goals by providing administrative support to program staff

Location: 550 Quail Ridge Dr., Westmont, IL 60559

Qualifications:

• Associate’s degree or 2 years of experience as administrative assistant 

• Experience and knowledge using office equipment and technology 

• Highly proficient in software systems including Microsoft Excel, Word, PowerPoint, and Access, Google Applications, and internet search engines 

• Proficient in English language, grammar, spelling, and APA style formatting 

• Work experience in education environment a plus

Essential Duties: 

• Process all organizational expenditures 

• Support staff in completing and submitting monthly reimbursement requests 

• Prepare and use budget tracking software 

• Prepare monthly budget reports 

• Support operational aspects of trainings, meetings, and events including use of web-based software 

• Manage in-house training facility schedules, set-ups, and resets 

• Prepare and assemble materials for meetings, trainings, and conferences 

• Order and track supplies 

• Maintain, updates and disseminates informational documents and reports 

• Keep data systems, electronic files, and hard copy files current and organized 

• Maintain office equipment 

• Draft correspondence including letters, memorandums, and mass mailings 

• Conduct internet research as needed 

• Manage office telephone and mail communications 

• Perform daily administrative tasks such as filing and copying

Non-Essential Duties: Other duties as assigned

Knowledge, Skills, and Abilities:

1. High level of accuracy and attention to detail 

2. Excellent organizational and communication skills, including independent writing skills 

3. Ability to utilize technology to support performance responsibilities 

4. Ability to anticipate and respond to changing priorities 

5. Ability to efficiently manage multiple tasks with accuracy 

6. Ability to adapt communication appropriately for purpose and audience 

7. Ability to work as part of the team and accept feedback 

8. Professional appearance and demeanor 

9. Flexibility and sense of humor

Physical Requirements:  See attached PDF of job description for physical requirements chart.

Terms of Employment: 259 day work year at compensation set by the SASED Board of Control. Holidays and vacation as set by the SASED Board of Control 

Evaluation: Performance will be evaluated in accordance with the SASED Board of Control policy on the evaluation of staff.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.